To help you build the best employee handbook, we crafted a template to give you a headstart in creating your own document. 8 Employee Handbook Examples You Should Steal From. 2023 PeopleGoal, Inc. All rights reserved. Code of conduct. Handbooks can be a handy tool for your company to show how important your employees are to youthis is displayed through the information you deem as important in your manual (think support initiatives and inclusivity efforts). It also helps to examine effective employee handbooks developed by other businesses. Define "excessive" absenteeism and "habitual" lateness. Ive also included premade employee handbook templates and lots of employee handbook examples. Maintaining that the employee manual is accurate and up-to-date is essential in ensuring your employees are well-informed of policies and procedures and that your business is achieving the cultural benefits of having an employee handbook in the first place. Creating checklists of opening and closing duties is an efficient way of making sure all tasks get done everyday. An employee handbook template is very important in companies, organizations, and businesses. For this reason, creating an employee handbook should be non-negotiable. To narrow things down, you can search online for employee handbook examples that are specific to your industry or culture. This will include guidance on workplace ethics and expected behaviour. If youre stuck, weve identified the following essential elements for you to include: You should include your health and safety policy as part of your employee handbook. Draft your own relevant policies by using our easy-to-modify template containing these sections: If something doesnt work out, employees need to have an idea of how their employment relationship with your company will end. Document all intended employment policies and procedures and collect them in a policies and procedures manual. #5 - Company Employee Handbook. In this employee handbook example the paragraphs are brief and written simply, so that everybody can understand the information being shared. So, including it as part of the handbook makes a lot of sense. Please check your login credentials and try again. Aimee Brougham-Chandler, 27 December, 2022 by Tip: Use rich visuals and a little bit of humour to keep your employees engaged like Hubspot. The 7 examples we provided above give some insight into how to create an attractive handbook that employees will want to read. This covers the details on how your organisations will not tolerate and then will deal with harassment or discrimination in the workplace. A step-by-step guide. What should be included in an employee handbook will vary by company depending on the company size and industry. Once youve carefully crafted your employee handbook, its time to get it seen. It will also display the company's stance on these issues. It has a strong balance between personality and professionalism. An employee handbook is the Holy Grail of your company. Employers give this to employees to clarify their rights and responsibilities while theyre employed with the company. A comprehensive employee handbook presentation can inform new hires and get them excited to work for the company. Netflixs employee handbookis particularly worth mentioning because it clearly defines company culture and principles while making them actionable. See below for examples on what to include in your employee handbook. Getting employees to read the handbook is another battle. The family medical leave act and workers compensation policy is expected to be included. Time and Attendance. Direct deposit may seem to be all about saving time and money, but you can be hit with service fees that range from $50 to $149. But as your company grows, its helpful to create a central space for all of your processes and policies to live early on. This is usually a signed form to show that the employee understand the contents of the employee handbook. They are a great way to demonstrate how you are committed to tackling indirect and direct discrimination in the workplace. Small businesses power the economy. Every great employee handbook starts with a great outline. New and small businesses in particular often neglect to produce an employee handbook. Smartly Trello made their employee manual using their own product, a web-based project management app. This covers all the employee benefits and compensation available. To work on your own Code of Conduct, use our complete template which includes the following sections: This part explains how you pay and reward employees for their work and help them develop. Employee Performance, 15 February, 2023 by What should an employee handbook necessarily contain? Blues and greens can feel cool or serene. Feb 07, 2023 4:23 am EST Employees On 2/7/23 I visited the Save-A-Lot at 3333 Manchester Road Akron Ohio, I noticed as usual the employees with dirty raggedy clothes, this is the case every time that I go there, employees looking more like they are working at a auto repair shop and not a food store. This allows the new starter to know exactly what to expect immediately without being overwhelmed with information. 3. Check out our otherresourcesfor managing global teams, orbook a demoto see how we can help you and your team grow. Learn about fair compensation and how it can improve hiring and retention rates. This policy covers areas such as the use of company electronics to use personal social media. Some of them are essential, and Having all policies and procedures in a manual facilitates training about them to all employees. What is an employee handbook? Founded in 1977, Save A Lot is one of the largest discount grocery store chains in the U.S. with approximately 1,000 stores in 33 states and 13 wholesale distribution centers. An employee handbook is a set of guidelines and regulations given by employers to employees and which contains information about HR policies and procedures so as to help staff understand what is expected of them. Victoria Clarke is the former People & Culture Manager at Venngage. 2- With the right employee handbook, you can codify your company culture. Adobe Express saves your work, so you can always revisit your project if you need to update it in the future. If there is complex information, consider adding a glossary to define concepts or terms. Youll outline how you expect employees to treat others, whether theyre colleagues, partners, customers or external stakeholders. Download this free comprehensive guide and calendar with 100+ key dates, deadlines, and reminders for HR staff. An employee handbook contains so much information that it can be quite overwhelming, so avoid large blocks of text whenever possible. 140+ New HR Trends & Stats For 2019 It is very extensive and includes future policies about how they plan to scale, which is expected from such a large and fast growing company. Tip: Use Netflix's "straight to the point" approach to keep your handbook efficient. A good way to make sure you dont miss anything is to use colors to indicate when a section still needs work, like in this employee handbook example: At the end of the day, creating an in-depth and updated handbook is a collaborative process. Argentina Australia Belgi (Nederlands) Belgique (Franais) Brasil Canada (English) Canada (Franais) Deutschland Espaa France Hong Kong India Ireland Hopefully, this top 10 has given you some inspiration on your own employee handbook! With Breathes HR software all your company's important files are securely stored in one instantly accessible place. Cinnamon Janzer is a journalist and content writer based in Minneapolis. it is not always the most important information in an induction but may be useful to have a reference on hand when it comes to accessing health and financial benefits. Streamline onboarding, benefits, payroll, PTO, and more with our simple, intuitive platform. How can I incorporate fair chance hiring into my DEI strategy? After all, what good is unactionable data? I want to start providing 401(k)s to my employees. Clean modest shirt with collar under the vest. Its imaginative and playful design directly reflects its companies ethos. Its tone is very conservational making it easy to relate to. Using AirMason, Hubspot's employee handbook keeps the reader engaged while being effective in getting its companies message across. Alongside this, employee handbooks will inform employees of what is expected of them in terms of their performance and work standards. Your business's code of conduct is the first place employees should look when they have questions about ethics and compliance. It should then explain your company's employment policies. What is included in an employee handbook? Start your free 14-day trial today to start transforming your HR process. The information in your employee handbook should match the information in your policy manual, but it should be a taster rather than the complete policy. Customize the template to reflect federal, state, and local laws, and . Thats why were breaking down the process for you and offering you 7 employee handbook examples. There is a lot of information that employees need to know when starting a new company. Lastly, handbooks operate as an information communication vehicle to facilitate the integration of employees within the company while committing to fostering a feeling of belonging across teams. Businesses must ensure their branding conveys a consistent message no matter the recipient. Even if you know what needs to go into your employee handbook, such as company policy, you may still struggle to envision what its supposed to look like. We crafted a template to help you build out your Workplace policies section. Through these policies, you show you value employees and motivate them to keep working with you. Read More Recent News You could also email a copy to your staff and have hard copies around the office, just be sure to keep everyone updated when you update the handbook. It guides how employees should behave at the company to ensure that they act in a way that is both legal and in sync with a company culture. The terminology should be familiar to your audience and easy to understand. Trello, another technology powerhouse, is well-known forpublicly hosting its handbook, which they refer to as an employee manual on its platform. However, you will find that some points you should include in an employee handbook are required by law, such as a health and safety policy or data protection policy. An employee handbook is primarily an employee facing document, so this is the ideal place to outline your employees rights and obligations related to employment but in plain English instead of the legal-jargon native to contracts. Browse the Venngage employee handbook templates and get started creating your handbook today. 1. It includes their values, missions and most importantly thousands of testimonials from employees creating an inspiring read. Why not invite your team to help you create your companys handbook with you? Call us for free initial advice on 1300 651 415. Alongside this, if you include elements or expand upon anything found in the employee contract in the handbook, this will be deemed as part of the contract, and is legally binding. Pronto Marketings employee handbookweb page is a near-perfect example in that its easy-to-read, visually appealing, and comprehensive without being overkill. Employee Signoff Signifying Receipt and Acknowledgement that he/she understands and will abide by the contents included, Accommodation For People with Disabilities, Harassment and Discrimination Reporting Procedure, Joint Health and Safety Committee Information, Accepting and Giving Entertainment of Gifts, Employee Conduct and Performance Disciplinary Process, Make your headers as descriptive as possible, Make the header a different color to help it stand out, Use a clear, readable font for the header this doesnt necessarily need to be the same font that you use for the body text. This approach might not work for everybody, but if your company prides itself on its wit, sarcasm, and tongue in cheek approach to communications then this could work for you. A lot of . Its about the conditions your employees work in. Also, this is a good place to lay out rules regarding attendance. New hires should receive the handbook by their 1st day of work. Your handbook should explain how employees clock in for shifts. Save A Lot . Companies should review their employee manual annually at the very least to ensure it is reflective of societys unavoidable changes. 12 Effective Performance Review Examples [+ Tips From an HR Manager]. An Employee Handbook can make new hires feel supported and confident as well as improving work ethic from day one. A companys employee handbook should also detail practical information regarding company policies. This section helps you keep employees well-informed in this matter. They share their learned lessons on tech, productivity, and culture with employees and other companies through their own handbooks to help navigate the new remote-work world. Source, attract and hire top talent with the worlds leading recruiting software. Employee handbooks are the go-to documents within every company. thought can save a great deal of trouble and regret. Save-A-Lot Food Stores Employee Benefits and Perks | Glassdoor US Indonesia All Employees Intern Part Time Full Time Seasonal Interviews Pharmacy Technician Career Jobs Salaries Interviews Law Clerk Career Jobs Salaries Interviews Manager Career Jobs Salaries Interviews Work at Save-A-Lot Food Stores? Reiterate how happy you are that an employee is now working with you and welcome them on your team. The employee handbook can go by many names such as: staff or employee manual, employee field guide, and culture code. You will want to create an environment where raising a grievance about these issues is as seamless as possible. They use a simple slide share for easy to digest information. Using consistent fonts across your brand is one of the easiest ways to create professional looking designs. Employee handbooks are a human resources essential, alongside HR reports, performance reviews, and incident reports, so its important to get right. How do people fit into the idea of 'emorational' decisions? Color psychology is something you might not have heard of, but will have certainly experienced. This means that the handbook can offer both legal and non-legal value, through covering these rights and mitigating any potential conflict within the company by clearly stating the expectations and protocols from day one. Consistent design is key for creating professional branded internal comms documents. They can use this section as a resource to fall back on whenever they have basic questions. Creating a great employee handbook helps foster a positive work environment with clear communication and a shared culture. This template includes a skeleton of common employee handbook topics for large enterprise businesses in the U.S. that need to cover major policies and procedures and communicate across distributed teams operating in multiple locations. Include policies such as anti-harassment and health and safety in your employee handbook to build a lawful and pleasant workplace where your employees can thrive. Tip: Have an international business? About Save A Lot. For example, you should also consider the following additions:: Make losing documents a thing of the past. Step 1: Write the outline of your employee handbook Is an employee handbook a legal requirement? Diversity and equal opportunities. What actually is a handbook for employees? To support your efforts even further, heres our guide on what each section entails and tips to flesh out your own employee manual matching your companys requirements: Keep in mind that our employee handbook examples and relevant advice are not legal documents and may not take into account all relevant local or national laws. The ultimate guide to recruiting & onboarding for SMEs, Access over 600 HR consultants nationwide, Registered in England, Company Number 3020608, Copyright 2023 Centurion, all rights reserved. Access all our Free calculators, helping you save time. New to graphic design and not sure how to effectively use icons? Toptal's Tip-Centric Handbook. Remember, wage and hour laws are linked to how well you track employee's time. Therefore, it's advised to have a handbook already in place before you begin the onboarding process of any potential employees. device to enhance site navigation, analyze site usage, and assist in our marketing efforts. In this employee handbook example icons have been used to help show new employees what they can expect on their first day at the company. By clicking Accept All Cookies, you agree to the storing of cookies on your Your employee handbook should outline that this is the case and should clearly explain that it is a disciplinary offence. Think of your policy manual as your terms and conditions document. Employee handbooks can help new employees feel at home in their work environments. Some key takeaways are: keep it easy to read, make it interesting, and make sure it represents your company as its one of the first official documents your new hires will read. These are tailored specifically to cooks, servers . That being said, writing a great employee handbook relies on a thorough understanding of the company and its culture. As a result, knowing how to track hours is essential. Focus on the language and tone you're using - make sure to focus on the positives, address employees as "you" and "we", and include a dose of humor if possible. Zappos' culture book published for public viewing in 2014 is a great example of how to do company culture right. Their employee handbook is an excellent example of how you can reduce the content to convey only the most essential information to the employees. New employees should receive a hard copy of the handbook on their first day. If you havent already created one, you should be considering what to include in your own employee handbook. It contains everything about everything that anybody might need to know about working within your organization. Employee handbooks are incredibly effective in maintaining a positive workplace culture and integrating newcomers into the team. Thus, while a list of rules of conduct and a summary of benefits are important information, you should evaluate your handbook on its ability to help your organization meet its objectives. Learn why you should boot your system of annual evaluations and rethink the way you approach performance management. Our free downloadable employee handbook sample was created by one of our in-house HR experts and covers policies all businesses should consider for their own handbook. TheHubspot manualmade it on this list because it does so much using a standard PowerPoint style. Using fonts like a pro can seem overwhelming but just remember: Most decorative to least decorative = headers to body. Related article: How to create an effective employee handbook. They may be set by us or by third party providers. Ours is included in all employment offer letters, in the onboarding process and pinned on Slack. These cookies are set by our advertising partners to track your activity and show you relevant Venngage ads on other sites as you browse the internet. Valve's handbook is a go to example shown by it going viral in 2012. It is simple yet effective with short sentences and no playful humour unlike some of the other strong handbook. Share Your Experiences Save-A-Lot Food Stores Ask yourself, what would my new starter find the most helpful right now? #2 - Employee Handbook. Learn More Stronger Together A Portfolio For Success Houchens' CEO, Dion Houchins explains what makes Houchens Industries unique and the benefits of being an employee-owned company. In many employee handbook examples, such as this one, the key policy dates or whatever are highlighted in a box that is a different color. This will help guide the rest of your employee handbook, and make sure that you dont miss anything. It should also be clear, concise, and contain the company's: While there are no direct laws enforcing the use of an employee handbook, there are some state laws requiring you to inform your employees of their workplace rights. Having an employee handbook isnt something some employers think about until theres a pressing need. To make keeping track of most current copies, you could use a version code for your handbooks. Its also worth noting here that certain country-specific employment laws may require you to have an official employee handbook outlining mandatory work rules. Your data protection policy should include information on the principles of data protection and how your employees should follow them, how you process staff data and the handling of sensitive data. It should be more than just an overview of company policies.. Motley Fools's "fool rules" is innovative interactive handbook complete with photos, videos, and links for further reading. January 23, 2023 Employee handbooks are the go-to documents within every company. Effortless payroll. Create an employee handbook now Customize an employee handbook template in minutes. What is an employee handbook? Though the information included in every employee handbook fit into a set of common categories, the depth that companies will go into within each category is dependent on various factors such as company size, company industry, company location(s), company culture, etc. (See Personnel Policies .) More specifically, that would be Kenneth McGrath, former CEO of Lidl, Aldi's main competitor in the European market. Always seek expert advice when in doubt. An employees signature on an employee handbook will show that they acknowledge the company's policy and agree to abide by them. Planet42, a South Africa-based car subscription company that buys . Country or State specific policies, even newsletters, and many many more. An employee handbook can even save time during employee induction periods, where a lot of information must be discussed. Still need inspiration? The tasks and to-do cards breaks down the different policies and sections. Most employee handbooks are living documents, meaning they're regularly updated to reflect changes to industry regulations, labor laws or company policy. Your restaurant employee handbook is the perfect place to outline how you expect everything to be done in your restaurant, from dishwashing to handling a health emergency. The full template includes these sections plus an introduction so you can welcome new employees to your company. It states your legal obligations as an employer and the rights of your employees. It uses wonderfully colorful children's illustration to bring to life this 7 page handbook. By tying these sections together, you can build a complete company employee handbook. Heres our template to do that. By using one font for the headings, another for the subheadings, and a third for the body (main) text the handbook design is interesting without being overwhelming. Calculator overtime pay for your employees quickly. HubSpot's Employee Culture Guide offers simple, concise information on each slide while still taking employees deeper into what the company has to offer. What is the difference between an employee handbook and a policy manual? In this employee handbook example an entire page has been dedicated to what to expect on the employees first day. A 1st step is understanding the importance of the employee handbook to business success. These cookies help us analyze how many people are using Venngage, where they come from and how they're using it. . (Note: this company car policy is available at all times in the employee handbook of our employee app, Connecteam).