endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream You must submit your late evidence no more than four weeks after submitting your EC application. . You apply for extenuation via an online form. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. there will be no penalty for submitting late). If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). e.g. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. /Tx BMC review their decision. Section 2.9: If you miss the deadline for EC claims. All IOE EC requests are considered by the IOE EC panel. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. . If you are not eligible for self-certification, you will be asked toprovide supporting evidence. If you do not submit the requested evidence, your claim will normally be rejected. All discussions will be treated confidentially. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. PREPARE. From a casual class to captaining a competitive club, live an active lifestyle with us. Note that you can only self-certify if you submit your claim before the assignment deadline. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. /Tx BMC EMC If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Theywontusually accept things such as viruses, disk corruption, printer problems etc. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. dissertations refer to the dissertation handbook for specific guidance). 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You will need to provide the additional evidence within four weeks of being contacted. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Work will not be accepted by email. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. wide range of UCL support services are available for you, too. It is your responsibility to ensure that the work is submitted on time. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Step 2: gather the relevant evidence for your application. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. EMC EMC Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. University is a big, exciting place. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT You can still submit an EC as long as its before your formal results are published at the exam board. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. This may affect the type of mitigation that is available to you. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. SeeSection 2.7: Self-Certification. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. However, you have the right to appeal your results via theAcademic Appeals Procedure. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. But life isnt always easy. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. EMC No. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You can find further guidance on what your evidence should include in UCL's Academic Manual. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Figures captions and table titles. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Ifyou are still unhappy after the review, you. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Please refer to SHS Faculty for penalties for over-length work. /Tx BMC Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. You can find a guide to submitting your claim on Portico on the UCL website. What qualifies for extenuating circumstances? Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. After that, it is your work, and we normally see it only in our capacity as examiners. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. endstream endobj 448 0 obj <>stream There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. We may be able to support you better through the wider Student Support Framework. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . This would bring us to equal standing with UCL clubs and societies. 'Extenuating Circumstances' are events that are . They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. We are improving our three campuses for people to study, work and live. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. You can find a guide to submitting your claim on Portico on the UCL website. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream Deadlines for Geography modules are available from the Moodle pages for each module. A decision cannot be made until your evidence is received. What falls under extenuating circumstances? It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. and must cover the full period for which you are requestingmitigation. Read the Extenuating Circumstances regulations before completing this form.2. A decision cannot be made until your evidence is received. /Tx BMC If you are not sure whether you should use Extenuating Circumstances. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. b`bd`a`%iHg`> You will also be notified of the outcome of your claim via Portico. If you can find evidence, its a good idea to apply for conventional ECs. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. You can only request deferrals 2 weeks in advance of the event. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. endstream endobj startxref Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. However, you will need to explain why you didnt submit your EC on time. Applying for an EC using self-certification. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Please avoid sending photographs that you think illustrate your condition. Back-to-back self-certified ECs are not allowed. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. Non-IOE students should refer to their own faculties for EC advice. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If youre struggling with situations beyond your control, extenuating circumstances could help. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. ECs are designed for emergencies. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Well keep you active in a way that works for you. /Tx BMC endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. /Tx BMC Although we encourage you to discuss coursework with others, the final product must be your own work. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: EMC Advertise a vacancy on our platform today. You can make an EC claim through Portico. Etymology This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. These include: If you think you fall into the first bracket of situations, you should escalate your application. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. are met, they are able to apply for further extensions using this process. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. You must submit your evidence within FOUR WEEKS of submitting your EC. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. All Extenuating Circumstances claims must now be submitted on Portico. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream For either route, it makes sense to get in touch as soon as possible. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Work will not be accepted by email. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. ECs are designed for emergencies. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. We've made the process as easy as possible for you - but don't just take our word for it. If you do not submit the requested evidence, your claim will normally be rejected. EMC As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. before 12.00 noon on the due date. See also Extenuating Circumstances and Reasonable Adjustments (section 10). If the deadline has already passed, the late submission may be condoned (i.e. It is a charity with over 48,000 members. Source: Kyle Loftus/Unslash. We live by four promises. Short-term support for illness, bereavement or other unexpected emergencies. UCLs Grounds for ECs explain what will normally be considered. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Extension approved? This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Some other situations beyond your control typically arent considered viable extenuating circumstances. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. /Tx BMC Source: Glenn Cartsens Peters/Unsplash. Police/crime report (a crime number on its own isnotacceptable). If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them).
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